Almanac

Viewpoint - February 27, 2013

Editoral: City overreacts in censoring emails

Menlo Park's decision to delete a flood of emails sent to the City Council in support of a fired gymnastics instructor raises serious questions about how far a city can go to ostensibly protect itself from a potential defamation lawsuit.

Apparently that is the rationale behind the wholesale elimination of a flood of emails sent to the city in support of Michelle Sutton, who was fired after a disagreement with a parent who created a disturbance in her class. The parents complained by email about the incident, which prompted a supervisor to reprimand Ms. Sutton the next day. She was fired 12 days later, despite an outpouring of support from her fellow workers and the parents of her students.

On Feb. 21, Assistant City Manager Starla Jerome-Robinson posted a message on the city's website saying that "because postings on this site are public, to the extent postings relate to confidential personnel matters and/or might constitute potentially defamatory content for which the city could have liability if allowed to remain posted on the site, the city does and will continue to remove postings that relate to confidential personnel matters and/or that could expose the city to potential liability."

Regardless of Ms. Jerome-Robinson's admonition that postings about Ms. Sutton's case would be removed, the fired teacher's supporters continued to pack the city's website with supportive messages late in the day on Feb. 22. Parents said their children were asking for Ms. Sutton when they attended gymnastics classes, and others questioned the city's decision to fire her. By 5 p.m. Friday, after city offices had been closed all day, more than a dozen messages in support of Ms. Sutton remained on the website.

Virtually all the messages extolled Ms. Sutton's character and skills as a gymnastics instructor and were not in any way defamatory toward the supervisor who fired her. Others were highly critical of the city for taking the action against someone they perceived to be a beloved gym instructor who had many close relationships with her students and their families.

Council member Ray Mueller also became involved, inviting anyone concerned that his or her email message about Ms. Sutton would disappear to write directly to his City Council account at rdmueller@menlopark.org. "I will collect them all, I will not delete them, and I will give them to the city manager," Mr. Mueller told the Almanac.

The city is developing a pattern of locking up information that rightfully belongs to the public. In January, a request by the Almanac for non-confidential, public-record statistics regarding convictions or terminations of Menlo Park police officers, with no names or other identifying characteristics attached, was turned down. And earlier, a request to obtain police logs for a three-year period was at first denied, although finally released after a fight. One post by a resident in support of Michelle Sutton said "... email blogs allow citizens to feel as if they have a voice, but that feeling vanishes if the city behaves as if the emails have never been read and acts as if the message will never be received."

Jim Ewert, an expert in media law and a staff attorney for the California Newspaper Publishers Association, was aghast at the city's actions.

State law requires that records be kept a minimum of two years. In addition, he said, "these are just comments; it is as if these individuals are petitioning the government to influence a decision."

He likened the situation to what happens at a City Council meeting when a member of the public comments. The remarks are saved for posterity in the form of minutes and video recordings, which are archived on the city's website.

In our opinion, there is a distinction between letters emailed to the city's website that simply express surprise and shock about Ms. Sutton's dismissal and compliment her skills as a gymnastics instructor, and a message that attacks the character of the supervisor who fired her. Many websites, including the Almanac's, do not permit personal attacks on other posters.

But just because Ms. Sutton was fired is not, in our view, a good enough reason for the city to delete any message mentioning her name or the incident in question, which are hardly grounds for a defamation case.

Mr. Ewert put it this way: "They (the city) are immune (from a defamation lawsuit) because these are privileged publications in the scope and course of a public hearing, if you will."

He added: "It's ludicrous. They (the city of Menlo Park) have taken the phrase 'tortured logic' to a new level."

Comments

Posted by Pot Calling the Kettle Black, a resident of Menlo Park: Sharon Heights
on Feb 26, 2013 at 3:33 pm

I think it is the height of hypocrisy for the Almanac to excoriate the City for censoring e-mails when it expurgates, with great gusto and regularity, blogs that either criticize its leftist doctrine or promote a conservative view point.


Posted by Menlo Voter, a resident of Menlo Park: other
on Feb 26, 2013 at 4:47 pm

I don't know the teacher involved and so have no feeling or information as to her termination. But I am thoroughly disgusted by the behavior of our city government in erasing messages posted on the city website or emails sent to city council members for that matter. Exactly what is the difference between someone speaking at a council meeting and someone sending the city or council an email saying the same thing? There is none. The city may not be able to comment on a confidential personnel matter, but I CAN. I have a right to address my government for redress of greivances. It matters not what form that address takes. The city needs to seriously rethink its position on the erasure of emails.


Posted by Leftist and laughing, a resident of Menlo Park: Central Menlo Park
on Feb 27, 2013 at 9:48 am

Pot, thanks for helping me begin my day with a smile. Leftist doctrine? What a fanciful mind you have. But more to the point: Are you aware that the city is LEGALLY obligated to make emails to the council available to the public? Where's the law that says a news blog must leave up all comments posted on its privately owned site? Do you get the difference between public (as in public records) and private?


Don't miss out on the discussion!
Sign up to be notified of new comments on this topic.

Email:


Post a comment

Posting an item on Town Square is simple and requires no registration. Just complete this form and hit "submit" and your topic will appear online. Please be respectful and truthful in your postings so Town Square will continue to be a thoughtful gathering place for sharing community information and opinion. All postings are subject to our TERMS OF USE, and may be deleted if deemed inappropriate by our staff.

We prefer that you use your real name, but you may use any "member" name you wish.

Name: *

Select your neighborhood or school community: * Not sure?

Comment: *

Verification code: *
Enter the verification code exactly as shown, using capital and lowercase letters, in the multi-colored box.

*Required Fields