The meeting begins at 7 p.m. in the town's council chambers at 94 Ashfield Road.
The thriving local economy and the superheated construction business probably have something to do with it, but the town had tried to make sure it was keeping up with the latest construction costs by looking at detailed monthly projections from Mack5, the consultants who were hired to manage the project and provide cost estimates.
The town's low bid, from C. Overaa & Co., was $56.4 million. The second bid, from Hensel Phelps, was $68.2 million, or nearly 70 percent more than the estimates.
The town had originally pre-qualified five contractors to bid on the project, but three dropped out without bidding because they are so busy.
Marty Hanneman, the consultant managing Atherton's civic center project, has given the council five options for how to proceed, but recommended only one of them.
Hanneman recommends the town reject both bids and redesign the civic center project to cut its cost.
The recommendation is to look closely at the two bids that were received, and at any suggestions made by the contractors about money-saving options, and revise the existing plans to make the project small enough so the town could afford it in the current construction market.
The town could also decide to structure the bids so that it could choose to build only one part of the project, either the library or the administration/police building. In such a case, it is almost certain the library would be built first since the town has most of the funding in hand to pay for it.
The report says the goal would be to send the revised plans out for bid in December. By then, the council could have a different makeup, as the terms of three members — Bill Widmer, Rick DeGolia and Mike Lempres — end in November.
This option would take away much of the town's control over the design of the project and could take longer than other options, the report says.
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